n one of my database, I have created a field "object". I uss it to link the full text document (saved on the server) to the record.
Thank you for your attention,
Amélie, this is a bit puzzling. You say you have linked the object, and it is still somewhere on the server. So you cannot export it, as the content of the file is not part of a Cardbox text field. But why would you want to export it? If this is a Word document itself, or a spreadsheet or whatever, you can use the associated software to open and edit the file without any export at all. Which I believe is exactly what you want.
Firs step: I save a document in any format (.doc, .pdf,...) on our server;
Hope this is clearer?!
Yes, that is clear as crystal. You could try the following solution. It is one that I use myself for a similar purpose.
1. Enter the filenaam of the saved file into your record as a link, NOT as an object. This is much easier and faster than creating a link to an object, and as the link is just a piece of text in a field it is exported as such.
2. Send the information to the users as an e-mail. No need to export the listing to Word. If you wish, you can use HTML in your e-mail, which enables you to make nice-looking e-mails with all the fonts and colours you want. If you don't know how to do this, we'll see you back in the Macros and Programming section.
That's all, really. Once you have set this up, you'll only need to activate the macro, and it will only take a second or so to send the e-mails.
Don't use file:// prefix but file: or file/ or file:/// but NOT file://
Also: don't forget to replace spaces into %20... (macro!)
If you have another solution for me, it will be great!
Thank you in advance,
If I understand this correctly, your Cardbox client is able to view the files that are stored on the Hummingbird DM because you have the software that is associated with these files installed on your PC. If your users do not have this software, they will not be able to use any link ("file:" link or linked object) because Cardbox cannot open these files for them.
The "file:" link in an e-mail would most certainly work if they have the software installed.
But, Hummingbird offers a solution in the form of the WebTop client, which is browser-based. If your users have access to the Hummingbird DM through this WebTop client, sending them the correct link ought to work. On the other hand, ik they have access to the Hummingbird, why use Cardbox at all?
Could you please enlighten me?
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